Director of Administration
FOR MANAGEMENT TEAM

Jakub

At Estimote, we believe in creating an operating system for the physical world. Join our cross functional team of tech enthusiasts today!

Our Management, quite simply, are the leaders of the future: they give our employees the support and guidance they need to grow and develop as professionals. Management’s job is the steer the ship, lead and inspire the team, and then get out of the way so Estimoters can do what they do best.

They clear obstacles, and they keep the team inspired to progress. Management is a cross disciplinary team consisting of Directors, VPs, project managers and product owners, and PR specialists.

Kuba is co-founder and CEO of Estimote. An internet entrepreneur with a strong technology and product background. Right now he is responsible for managing whole company, especially design and operations issues. In this team you will predominantly collaborate with:

Lukasz K

Łukasz

John

John

Renata

Renata

What will you be doing?

You will oversee all aspects of Estimote’s administration, managing overall daily office operation. You will provide leadership, support and guidance to management. Work closely with executives to develop and implement policies and practices while ensuring effective information flow.

iphone calendarbinders

Human Resources

You will take ownership over the administration team including legal and hard HR related activities. You will oversee Estimote’s HR requirements, including managing & administrating employee benefits, maintaining personnel records, ensuring that personnel policies are up-to-date, managing employee vacations (BambooHR).

Contracts Negotiation

You will manage contract negotiations, identify significant potential legal issues, resolve issues (or escalate), provide timely feedback on all pertinent legal issues in the client / vendor related agreements or the negotiations. Oversee intercompany agreements, NDAs, vendor agreements etc.

Office Management

You will manage vendor relationships, develop & oversee office standard operating procedures. Establish programs and procedures to maximize productivity, profitability, and effective resource utilization. Coordinates long-term organizational planning - coordinate the implementation and operation of the strategic plan.

Finance

Cooperate with Director of Finance on processing public funding paperwork. Overseeing and signing financial statements.

glassescard

What skillset do we expect?

Must Haves:

  • Proven management leadership skills, while taking “hands on” implementation approach when needed

  • A strong background managing and leading teams, resolving employee performance or and developing others

  • Excellent organisational skills and the ability to interact and work with stakeholders at all levels of the organisation

  • Proven history of meeting and/or exceeding aggressive deadlines

  • Excellent interpersonal and relationship building skills

  • Flexibility and ability to work on multiple projects

  • Ability to maintain confidentiality

Additional skills

Experience maintaining CPA relationships internationally

Strong analytical and problem-solving skills

What do we offer?

The best part of working here is interesting projects and an ambitious mission - but we also offer a great package for team members.

Awesome office

A 1500m2 architect-designed office in a historic chocolate factory, in the hippest part of town.

Breakfast and Lunches

Healthy meals delivered daily for the whole team to enjoy together. Vegetarian options included!

Stock Options

Everyone owns a part of Estimote. This is our company!

Family friendly

Flexible working hours, family picnics - we want your family to love Estimote as much as you do.

Awesome garden

Work from a sun bed in our garden, and brainstorm in the open air. There are plenty of alternative spaces to work.

Health insurance

We offer full coverage, top-of-the line private health insurance and benefits. Take care of yourself!

Explore more

Office located in heart of Old Podgórze

Estimote is located at the heart of one of the most beautiful cities in Europe. Our office is a post-industrial wonder, we are housed inside a vintage chocolate factory next to the Vistula river.

Old chocolate factory

In the grounds, Estimote has an outdoor workspace with a WiFi enabled garden. Employees enjoy complimentary catered breakfast and lunch, as well as a stocked kitchen and a dining area. We also have private parking for cars and bikes, all coming together for a world-class workspace.

Estimote garden

The stately brick facility contains beautifully laid out open spaces and conference rooms, designed for cross-functional collaboration. Design and R&D teams also have access to state-of-the-art labs to create the next generation of beacons and other contextual technologies.

Estimote garden

We have a fully equipped kitchen plus dining area where we serve delicious company lunches. And our fridge is always full of healthy snacks and drinks!

Estimote food
Estimote office
Estimote chocolate factory
Estimote garden

On the grounds, Estimote has an outdoor workspace with a WiFi enabled garden. Employees enjoy complimentary catered breakfast and lunch, as well as a stocked kitchen and a dining area. We also have private parking for car and bikes, all coming together for a world-class workspace.

The stately brick facility contains beautifully laid out open spaces and conference rooms, designed for cross-functional collaboration. Design and R&D teams also have access to state-of-the-art labs to create the next generation of beacons and other contextual technologies.

We have a fully equipped kitchen plus dining area where we serve delicious company lunches. And our fridge is always full of healthy snacks and drinks!

Estimote kitchen

What is our application process?

We take hiring very seriously and take great care to make sure there's a good fit for you and for us.

  1. 1. Try out some tasks in our application form. This helps give you a flavor of what working with us is like
  2. 2. We will call you and have a chat, and give you feedback on your tasks (we're massive believers in feedback)   
  3. 3. Come and meet some more of the team for a couple of hours for an interview in our office.
  4. 4. We will give you some real tasks to accomplish at home. This part will give you and us a sign if we can get along.
  1. 5. A "test drive" is a day spent working with your potential team - it helps to work out if there is a fit.
  2. 6. You'll need one final chat with our founders to sort out all the details... Don't worry it won't take too long!
  3. 7. If all goes well, we will send you a job offer and contract, right now the ball is in your court. We're nearly there...
  4. 8. Welcome onboard! You've signed the contract and are now a member of the Estimote team!