Executive Assistant
FOR MANAGEMENT TEAM

Jakub

At Estimote, we believe in creating an operating system for the physical world. Join our cross functional team of tech enthusiasts today!

Our Management, quite simply, are the leaders of the future: they give our employees the support and guidance they need to grow and develop as professionals. Management’s job is the steer the ship, lead and inspire the team, and then get out of the way so Estimoters can do what they do best.

They clear obstacles, and they keep the team inspired to progress. Management is a cross disciplinary team consisting of Directors, VPs, project managers and product owners, and PR specialists.

Kuba is co-founder and CEO of Estimote. An internet entrepreneur with a strong technology and product background. Right now he is responsible for managing whole company, especially design and operations issues. In this team you will predominantly collaborate with:

Lukasz K

Łukasz

John

John

Renata

Renata

What will you be doing?

You will provide top-level assistance for Estimote executives in day-to-day activities by taking ownership of their time and availability. In order to excel in this position, you must have a proactive manner and not be afraid of interacting with people from all levels of the company and our business environment.

notebookiphone email

Calendar Management

You will be responsible for managing executives' calendars by coordinating schedules and agendas, making appointments and arranging meetings.

Meeting Coordination

You will take care of planning and coordinating meetings, preparing agendas and arranging meeting rooms and ensuring on-going activities are kept on schedule.

Travel Logistics

You will be responsible for handling every aspect of executives' travel logistics including research, planning and acquiring tickets, making hotel arrangements, organising business lunches with partners.

Communication

You will shadow all the executives' meetings, document and report the outcome, as well as handle incoming and outgoing communication by email and calls.

Research

You can expect to be asked to conduct research around requested areas.

Business Development

You will assist in building business relationships and connections.

laptop keynote

What skillset do we expect?

Must Haves:

  • 1+ years of experience as an executive assistant, preferably in a fast-paced multitasking environment

  • Excellent verbal and written communication skills in both English and Polish

  • Business travel is something that you are open to

  • Project management is something that comes naturally to you

  • Can-do attitude and proactive approach to the extent that people suspect you of mind-reading capabilities

  • Your are unusually smart, meaning you can deliver solutions to every challenge that you face

  • You like people and - just as important - the feeling is mutual

  • Communication with other people is known to be field in which you excel thanks to high EQ

  • Great social and communication skills.

Additional skills

Passion for tech industry and strong tech literacy

Experience working in international environment with stakeholders from different backgrounds

Confidence when dealing legal matters stemming from your experience

What do we offer?

The best part of working here is interesting projects and an ambitious mission - but we also offer a great package for team members.

Awesome office

A 1500m2 architect-designed office in a historic chocolate factory, in the hippest part of town.

Breakfast and Lunches

Healthy meals delivered daily for the whole team to enjoy together. Vegetarian options included!

Stock Options

Everyone owns a part of Estimote. This is our company!

Family friendly

Flexible working hours, family picnics - we want your family to love Estimote as much as you do.

Awesome garden

Work from a sun bed in our garden, and brainstorm in the open air. There are plenty of alternative spaces to work.

Health insurance

We offer full coverage, top-of-the line private health insurance and benefits. Take care of yourself!

Explore more

Office located in heart of Old Podgórze

Estimote is located at the heart of one of the most beautiful cities in Europe. Our office is a post-industrial wonder, we are housed inside a vintage chocolate factory next to the Vistula river.

Old chocolate factory

In the grounds, Estimote has an outdoor workspace with a WiFi enabled garden. Employees enjoy complimentary catered breakfast and lunch, as well as a stocked kitchen and a dining area. We also have private parking for cars and bikes, all coming together for a world-class workspace.

Estimote garden

The stately brick facility contains beautifully laid out open spaces and conference rooms, designed for cross-functional collaboration. Design and R&D teams also have access to state-of-the-art labs to create the next generation of beacons and other contextual technologies.

Estimote garden

We have a fully equipped kitchen plus dining area where we serve delicious company lunches. And our fridge is always full of healthy snacks and drinks!

Estimote food
Estimote office
Estimote chocolate factory
Estimote garden

On the grounds, Estimote has an outdoor workspace with a WiFi enabled garden. Employees enjoy complimentary catered breakfast and lunch, as well as a stocked kitchen and a dining area. We also have private parking for car and bikes, all coming together for a world-class workspace.

The stately brick facility contains beautifully laid out open spaces and conference rooms, designed for cross-functional collaboration. Design and R&D teams also have access to state-of-the-art labs to create the next generation of beacons and other contextual technologies.

We have a fully equipped kitchen plus dining area where we serve delicious company lunches. And our fridge is always full of healthy snacks and drinks!

Estimote kitchen

What is our application process?

We take hiring very seriously and take great care to make sure there's a good fit for you and for us.

  1. 1. Try out some tasks in our application form. This helps give you a flavor of what working with us is like
  2. 2. We will call you and have a chat, and give you feedback on your tasks (we're massive believers in feedback)   
  3. 3. Come and meet some more of the team for a couple of hours for an interview in our office.
  4. 4. We will give you some real tasks to accomplish at home. This part will give you and us a sign if we can get along.
  1. 5. A "test drive" is a day spent working with your potential team - it helps to work out if there is a fit.
  2. 6. You'll need one final chat with our founders to sort out all the details... Don't worry it won't take too long!
  3. 7. If all goes well, we will send you a job offer and contract, right now the ball is in your court. We're nearly there...
  4. 8. Welcome onboard! You've signed the contract and are now a member of the Estimote team!