Office Manager
FOR NEW YORK

Generic

At Estimote, we believe in creating an operating system for the physical world. Join our cross functional team of tech enthusiasts today!

The NYC office hosts our Business Development, Sales, and Operations teams. As our North American and Business HQ, we create and maintain relationships with all of our customers in our largest market. Our Business Development team is responsible for all our partnerships: technology partners, channel partners, agencies and developers.

The sales team manages all inbound and outbound sales to end-customers. Lastly, our operations team manages our diverse workforce and ensures efficiency in our day-to-day business.

What will you be doing?

We’re seeking a full-time Office Manager to join Estimote’s global business team. The ideal candidate will balance a mix of deep organizational skills, strong intuition, and a get-it-done attitude. We’re looking for someone that can simultaneously work on multiple projects and think on the fly. The role is based in our NYC Flatiron office.

Office management

You will take the ownership of our New York office, making sure everything runs smoothly. Moreover, you’ll be the one managing it daily operations along with relationships with our vendors - grocery deliveries, maintenance, lawyers, etc. You will also take care of the office upkeep including ordering office supplies and kitchen snacks.

Human Resources

You will oversee all the HR functions for our NYC office, including updating employee info and onboarding the new joiners. From admin point of you, you will monitor and submit payroll - by managing PTE hours, calculating monthly commissions and processing insurance. You will also plan company offsites, team dinners and other team-building activities.

Finance and Accounting

You will be responsible for generating company invoices, as well as processing payment and vendor bills, categorizing expenses and generating P&L reports. Among your daily responsibilities, you will also manage accounts payable/receivable, work with the bookkeepers and accountants to consolidate accounting books and coordinate with them for tax planning, filing returns and 1099s, etc.

Shipping

You will oversee the shipping manager responsible for shipping in the US, Canada and Mexico. You will liaison between shipping providers and our great Community Management team to handle any issue. Last but not least, you will coordinate deliveries and production schedules with our factory in Europe.

documents finace

What skillset do we expect?

Must Haves:

  • You have at least 1-2 years of experience in a similar role

  • You are an easy going person, that makes others instantly feel like they could approach you with anything

  • You have excellent organisational skills and the ability to interact and work with stakeholders at all levels of the organisation

  • You have a positive attitude, that with your high energy level makes you a real problem solver

  • You always pay high attention to details

  • You have that flexibility and ability that makes it easy for you to work on multiple projects

Additional skills

Previous experience at a B2C or B2B internet or SaaS technology company

Polish language proficiency (as we have a team in Krakow!)x§§§

What do we offer?

The best part of working here is interesting projects and an ambitious mission - but we also offer a great package for team members.

Awesome office

A 1500m2 architect-designed office in a historic chocolate factory, in the hippest part of town.

Breakfast and Lunches

Healthy meals delivered daily for the whole team to enjoy together. Vegetarian options included!

Stock Options

Everyone owns a part of Estimote. This is our company!

Family friendly

Flexible working hours, family picnics - we want your family to love Estimote as much as you do.

Awesome garden

Work from a sun bed in our garden, and brainstorm in the open air. There are plenty of alternative spaces to work.

Health insurance

We offer full coverage, top-of-the line private health insurance and benefits. Take care of yourself!

Explore more

Office located in heart of Old Podgórze

Estimote is located at the heart of one of the most beautiful cities in Europe. Our office is a post-industrial wonder, we are housed inside a vintage chocolate factory next to the Vistula river.

Old chocolate factory

In the grounds, Estimote has an outdoor workspace with a WiFi enabled garden. Employees enjoy complimentary catered breakfast and lunch, as well as a stocked kitchen and a dining area. We also have private parking for cars and bikes, all coming together for a world-class workspace.

Estimote garden

The stately brick facility contains beautifully laid out open spaces and conference rooms, designed for cross-functional collaboration. Design and R&D teams also have access to state-of-the-art labs to create the next generation of beacons and other contextual technologies.

Estimote garden

We have a fully equipped kitchen plus dining area where we serve delicious company lunches. And our fridge is always full of healthy snacks and drinks!

Estimote food
Estimote office
Estimote chocolate factory
Estimote garden

On the grounds, Estimote has an outdoor workspace with a WiFi enabled garden. Employees enjoy complimentary catered breakfast and lunch, as well as a stocked kitchen and a dining area. We also have private parking for car and bikes, all coming together for a world-class workspace.

The stately brick facility contains beautifully laid out open spaces and conference rooms, designed for cross-functional collaboration. Design and R&D teams also have access to state-of-the-art labs to create the next generation of beacons and other contextual technologies.

We have a fully equipped kitchen plus dining area where we serve delicious company lunches. And our fridge is always full of healthy snacks and drinks!

Estimote kitchen

What is our application process?

We take hiring very seriously and take great care to make sure there's a good fit for you and for us.

  1. 1. Try out some tasks in our application form. This helps give you a flavor of what working with us is like
  2. 2. We will call you and have a chat, and give you feedback on your tasks (we're massive believers in feedback)   
  3. 3. Come and meet some more of the team for a couple of hours for an interview in our office.
  4. 4. We will give you some real tasks to accomplish at home. This part will give you and us a sign if we can get along.
  1. 5. A "test drive" is a day spent working with your potential team - it helps to work out if there is a fit.
  2. 6. You'll need one final chat with our founders to sort out all the details... Don't worry it won't take too long!
  3. 7. If all goes well, we will send you a job offer and contract, right now the ball is in your court. We're nearly there...
  4. 8. Welcome onboard! You've signed the contract and are now a member of the Estimote team!